Email a document from Microsoft Office

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If you have Outlook installed as part of Microsoft Office, and set as your default email app, you can send your document as an email attachment. If you are using Excel, Publisher, or Word, you can also send your file as the body of an email message.

If Outlook is not your default email application you'll need to configure it as the default in order to use this feature. For more information see: Make Outlook the default program for email, contacts, and calendar.

Send as an attachment

Excel, PowerPoint, and Word

  1. Click File >Share, and then choose one of the following options:
Note: The options you see will vary depending on the Office program you’re using.

OneNote, Visio, Publisher, and Project

  1. Click File >Share, and then choose one of the following options:
Note: The options you see will vary depending on the Office program you’re using.

Send as the body of an email message

If you are using Excel, Publisher, or Word, you can send your file as the actual email message content — not as an attachment. To do this, first you need to add the Send to Mail Recipient command to the Quick Access Toolbar. See Customize the Quick Access Toolbar to learn how to add commands.

  1. Open the file you want to send.
  2. In the Quick Access Toolbar, click Send to Mail Recipient to open an email message. Your file will appear in the body of the message.
  3. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

Send as an attachment

Excel, PowerPoint, Project, Publisher, Visio, and Word

  1. Click File >Share >Email, and then choose one of the following options:
  2. Send as Attachment Opens an email message with a copy of the file in its original file format attached.
  3. Send as PDF Opens an email message with a copy of the file in .pdf format attached.
  4. Send as XPS Opens an email message with a copy of the file in .xps format attached.
  5. Send as Internet Fax Opens a web page where you can choose from a list of providers that let you send a fax over the Internet.
Note: The options you see will vary depending on the Office program you’re using.

OneNote

  1. Click File >Send, and then choose one of the following options:
  2. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.

Send as the body of an email message

If you are using Excel, Publisher, or Word, you can send your file as the actual email message content — not as an attachment. To do this, first you need to add the Send to Mail Recipient command to the Quick Access Toolbar. See Customize the Quick Access Toolbar to learn how to add commands.

  1. Open the file you want to send.
  2. In the Quick Access Toolbar, click Send to Mail Recipient to open an email message. Your file will appear in the body of the message.
  3. Enter the recipients’ aliases, edit the subject line and message body as necessary, and then click Send.